Microsoft Teams is a great application for businesses with over 250 million monthly active users worldwide. This is due to its stunning capabilities of collaboration & communication within the organization as well as outside the organization. Many businesses are totally dependent on Mircosoft’s Office 365 bundle(that includes Teams) for the smooth functioning of their business operations. However, there are times when businesses need to copy files from Teams to Teams due to several reasons. This is where the users feel helpless as this task is quite complex.
In this article, we are going to reveal the most concerning factors that users must be aware of prior to indulging in this operation. Carefully read this article & then you’ll feel more confident in taking Teams migration decisions for your business.
Vital Factors to Keep in Mind for Teams to Teams Migration
Unlike other Office 365 migrations, Teams is different. Its working may showcase this utility as another usual application whereas, there’s a lot going on at the backend. To understand all these factors, let’s go through the Teams migration checklist that can help us clear our doubts.
There are a total of six points that we have divided into two phases. Let’s quickly know these terms and then move forward to get a detailed understanding.
- Building a Strategy
- Prepare Source & Destination Platforms
- Cross Check Settings
- Include Admins in the Private Channels
- Selection of the Best Approach & Tool
- Post Migration Check
First Phase
Building a Strategy
Planning is the first phase of any project and this is exactly where organizations invest their time wisely. A perfect plan is the foundation of any operation & helps users eliminate most of the potential errors in the beginning. This is where you need to analyze what data is to be migrated, filter crucial data files, and prioritize them. Not just data, but also the users that need to get transferred to another Team. It is a very significant step as when you migrate users the actual meaning is to migrate the chats, emoticons, @mentions, attachments, etc. Deciding on these factors at the initial stage can reduce efforts & save time for later.
Prepare Source & Destination Platforms
There is a high chance for businesses of migrating more than one Team to another. It’s quite important to operate from the admin accounts & prepare your source & destination accounts for the changes. Make your that your destination account holds enough space to accommodate the data that you are going to transfer. Keep a check on the subscription for both office 365 accounts till you completely copy files from Teams to Teams.
Cross Check Settings
For maintaining the integrity of your crucial data files, it’s not possible to transfer the archived channels. So make sure to change the configuration settings carefully. And do not forget to set the same settings in the destination accounts. Double-check each & every setting as planned and if anything seems off track, do raise the red flag to resolve the issue as soon as possible.
Second Phase
Include Admins in the Private Channels
For a successful, Microsoft Teams migration to another tenant, the only way is to leave no gaps for any errors. If admins are not part of the Private channels, then they can’t get access to it and these channels will stay in the source accounts or may get corrupt. Although if the admin is part of private channels, these channels will be transferred as static channels. This is due to API limitations and users need to change settings post-migration.
Selection of the Best Approach & Tool
The method that users going to opt for plays a significant role in the results of their operation. Similarly, the migration tool also affects the migration operation. For reference, users can opt for the Most Trusted Microsoft Teams Migration Tool. The right approach & the perfect tool are the keys to a successful migration operation.
Post Migration Check
There’s a saying that one shouldn’t celebrate too early. This fits our situation perfectly. After the completion of your migration operation compare the actual results with the expected results. Try to find if there are any differences and if yes, then re-run migration for complete data transfer. Finally, move forward & report to the management regarding the results of your Teams to Teams migration.
What’s the Optimum Solution for Users?
Now after discussing the checklist, the question arises that is there any solution? Yes. there is a possible solution for this complex operation.
The reason we call this task complex is because of its storage structure. Teams do not keep the data in itself. It stores the data files in a variety of SharePoint sites, OneDrive & Exchange online mailboxes. So, to copy files from Teams to Teams users actually need to transfer files from all these different locations.
There is only one way to counter these limitations and that is selecting the modern approach. As manual methods are complex & confusing for naive users, there is a high chance of risk involved. The modern approach includes a highly professional migration tool developed with advanced algorithms for this particular task. One such tool is mentioned above. Most organizations are widely opting for the automated modern solution due to its unique features for a safe data migration experience
Final Verdict
Microsoft Teams is a very crucial application for businesses for communication nowadays. Businesses may feel the need for transferring Teams data to another Team in a similar or different tenant. Admins must pay attention to the above-mentioned key points. Even a small mistake may result in severe errors. It is possible to copy files from Teams to Teams in a safe way only if users have a proper plan.
